SpendMate is a healthcare compliance transparency tool that streamlines the end-to-end business process of transparency reporting. It is cost-effective and can easily scale with companies as they expand globally.
SpendMate is a global transparency reporting and spend analytics platform built to simplify data aggregation, validation, matching and disclosure across diverse regulatory frameworks including U.S. Open Payments, EFPIA Disclosure Code, MedTech Europe, Loi Bertrand, and emerging LATAM/APAC regulations. It consolidates spending data from finance, CRM, events, and third-party systems into a centralized environment with configurable validation rules, automated FMV checks, and audit-ready mapping.
Designed to support local and global teams alike, SpendMate improves reporting accuracy, reduces manual intervention, and enhances insight into HCP/HCO spend patterns to drive proactive compliance and financial accountability. Spend data starts with the HCP engagements that generate it, see taking the risk out of your healthcare engagements.
Spend data flows into SpendMate from EngageMate, and monitoring findings connect through MonitorMate. Read more about streamlining compliance management across the suite.
SpendMate can be used to generate country-specific transparency reports, including EFPIA reports, European Local Law reports, U.S. Centers for Medicare & Medicaid Services (CMS) reports, Patient Organization (PO) reports, and Brazil, France, Australia, Mexico and Colombia reports and many more. Our SpendMate white paper covers how country-specific business rules and validation work across these frameworks.
SpendMate includes a library of pre-configured validation checks that users can run directly from the interface, catching data issues before they reach your disclosure reports. Checks are configured by country, reporting year, and report type, so each submission reflects that year’s specific requirements. As regulations and business needs change, new validation rules can be added to keep your process current.
When validation flags an issue, SpendMate’s remediation workflow assigns each error record to the transaction owner responsible for correcting it. Automated email notifications keep corrections moving, and a full audit trail records every change, so you always know who updated what, and when.
SpendMate provides the flexibility and scalability needed to meet the compliance demands of external entities. It has a user-friendly interface that is driven by a configurable business logic engine, allowing users to add or remove attributes and business rules at any time without impacting legacy data.
SpendMate has a partnership with Veeva Open Data and can integrate with other third-party vendors that maintain customer reference data to match unique customer profiles. It can also be configured to automatically match customer profiles if certain unique identifiers are present, such as the NPI number or other local identifiers.
SpendMate's reporting module allows users to generate reports in different currencies and to save and access generated reports within the application. It also has an extensive audit trail capability that includes archiving/audit information on who generated which report, when it was generated and what the input parameters were.
Tailor data entry forms and reporting templates to align with your unique needs.
Efficiently manage users and their roles with administrative, data coordinator, and data entry access levels, ensuring smooth transitions during employee turnover.
Easily validate transactions with autogenerated validation files and access extensive audit trail capabilities for historical information and audit inquiries.
Generate EFPIA reports, European Local Law reports, CMS reports, and country-specific reports effortlessly. SpendMate adapts to evolving regulations with easy configuration and multilanguage report generation options.
Define reportable interactions and professional types with country and report type-level configurations, ensuring accurate and compliant reporting.
Connect with activity management systems to receive a constant flow of engagement data. SpendMate supports single sign-on integrations and ensures data accuracy through partnerships with Veeva Open Data and other third-party vendors.
SpendMate automatically emails personalized pre-disclosure statements to healthcare professionals (HCPs) and healthcare organizations (HCOs), giving each recipient the chance to review their data before it’s published. Work that once meant preparing and sending hundreds, or even thousands, of statements by hand now runs automatically.
SpendMate applies AI across the transparency reporting lifecycle, from preparing source data to reconciling final reports. Each capability is built to cut manual effort while keeping your team in control of the outcome.
AI reads contracts and invoices, then splits a single expense into as many line-level expenses as the invoice requires, such as travel, accommodation, or fee-for-service, while preserving the link to the parent expense.
Missing customer attributes are filled in automatically, with [name the guardrail] so that every value can be trusted before it reaches a report.
AI runs your validation checks, flags issues, and suggests fixes where possible. Users approve or reject each suggestion, cutting hours of manual review.
AI generates your disclosure reports and reconciles them against system data, so you can confirm every figure ties out before submission.
Ask questions of your data, or upload files such as previously published reports and analyze them through a conversational AI assistant.
Get answers on SpendMate functionality and disclosure requirements, drawn from your uploaded user guides and regulatory documents.
